Have you ever wanted to have more time in your busy days?
Every day the list of tasks to do seems to get longer. To hold on, you do 10 things at once. The little things mix with the priorities. But in the evening, only a fraction of what was planned is done, and not necessarily the most important. And you do not really see how you get out without going over the hours outside of work …
The good news is that you can do more with what’s important to you, without necessarily spending even more hours working. By changing your time management, you will be surprised at how much you can make your day. So let’s look at the 5 basics together to sharpen your efficiency and find a place for your priorities in a fast-paced daily life.
Set an effective goal.
How to manage your time well if you do not know where you are going?
A goal gives you a direction, a course to hold. It’s a simple process that turns a vague idea, or a general purpose, into a concrete result you want to achieve.
Annual: speak English fluently to make a successful business trip to London by the end of the year
Monthly: Develop 3 new partnerships to promote my home catering business
weekly: write an article of 2000 words about the 7 points to check before buying land.
Note the examples above. They allow focussing precisely on the desired result.
To set an effective goal, the key is to make it specific and to express it clearly. But beware, not specific about anything! The goal is that the goals you set directly serve your missions, the development of your business or your personal aspirations. But that’s not all. Your medium or long term goal (1 year, 3 years or even 5 years) is also there to push you to action and avoid you to postpone.
It is your main source of motivation, one that allows you to start and continue even in difficult times. You may have setbacks, but your goal, if it is well designed, will do its job: kick the rear end to restart the machine. The idea is that by reminding you at regular intervals what is really at stake, you are enthusiastic about moving forward and making progress in achieving it.
Ok, you have lots of things to do. Daily life is full of tasks, obligations, interactions of all kinds. But it is also full of distractions, disguised emergencies and things that waste time at your expense. And takes you away from what really matters.
What you have to understand is that your days are punctuated by the direct choices you make and take responsibility for.
In other words, deciding to give your time and attention to one task also means giving up another.
The question is, do you make the right choice?
To make your life easier, nothing prevents you from adopting a system that ensures:
-Spend more time on the most useful and important things for you (including your goals at work and in life)
-To avoid being caught (voluntarily or otherwise) in activities that occupy you certainly, but in the end, do not bring you much.
Set a time limit
Limiting a task in time allows you to channel your energy and stay focused on what you are doing. Without this, you may as well put 20 minutes as 2 days to write a one-page report.
Imagine a football match with no time limit. Or the factor that tells you “I might be passing tomorrow, or when I have time. ” It’s absurd!
It’s the same with your professional and personal activities. Give yourself as much as possible a deadline for the important tasks you need to do.
For example :
Drafting of the report on the performance indicators: 2h Or to program the new payment interface: 5 times 60 minutes You will adapt naturally to do the right thing in the allotted time. And even if you finish after the ring, rest assured. You have 9.9 out of 10 chances of finishing faster than if you had no limit. And most importantly, you avoid an embarrassing postponement.
Have a Plan
The word that scares. And yet …
Planning your week and days allows you to have an overview of your activities. And this view will be much better as well as keeping everything in your head or on lost bits of paper. In addition to making you more confident, it can make a big difference to the number of things you can do in a single period of time.
You do not have to plan everything in your lists or calendar. Make sure to include dated events, important tasks, and those that advance you toward your goals. Normally, you have already sorted by prioritizing your activities. Next step, plan them.
Remember. What matters is not being busy all the time, it’s focusing on doing the right things, the ones that bring you real results in your work and your life.
Perform one task at a time
Nowadays, one is able to work on a project, read one’s e-mails, answer the phone and consult one’s Facebook page at the same time. Welcome to the modern world!
Many think they are more effective because they are able to do many things at the same time. Unfortunately, it is not by being “a multi-tasking of the 21st century” that one will realize things before others, and especially not better than others. The pile of studies conducted on the subject goes in this direction. Of course, it is possible to run several projects together. This is also the daily lot of some of us. Just as we can set up daily niches during which we allow ourselves to do several things at the same time without restriction.
But studies show it: we are much more efficient, alert and focused by finishing each task before moving on to another.
Professors David L. Strayer and Jason M. Watson of the University of Utah have shown that less than 3% of people would be able to do many things at the same time without affecting their alertness and concentration. There are even hints that all these things that call for multi-tasking (phone, email, etc.) are done in a much more productive way.
But for now, remember this: running several hares at the same time is the best way to disperse.
Another beneficial effect, it will avoid you having to return to a forgotten task on which you have not worked for a long time.
Because doing several things at the same time, it’s also starting tasks that will be left out as an old remnant of dried pizza.
And when you finally want to close them, you will have to find the documents, familiarize yourself with them, prepare everything you need, and finally start …
So, remember that doing one thing at a time is better for efficiency and satisfaction than doing multitasking or jumping from one thing to another every 5 minutes.